Google Workspace The Complete Guide for 2022
Most businesses are already familiar with Google apps and have been using them for years, but in 2022 that will change as the company launches its own cloud-based workspace platform called Google Workspace. What will Workspace look like? How can you get started now? What are the benefits to your business? And most importantly, why should you care about Google Workspace in the first place? Here’s the complete guide to everything you need to know about Google Workspace and how it’ll affect your business in 2022 and beyond.
What is Google Workspace?
Google Workspace is a relatively new service from Google, designed to take care of all your cloud storage needs in one place. If you use Drive and Gmail, then you’re already using services owned by Google—and if you aren’t, then you should be! These apps work seamlessly together and have some useful features (like Search) that help make daily life much easier. That being said, Google isn’t perfect.
But that doesn’t mean Google is a flawless company. It has had some growing pains since its founding back in 1998, and there are still some issues that need to be addressed. One of these issues is cloud storage. There’s nothing wrong with Drive and Gmail, but they don’t always play nice together—and sometimes it feels like too much work to get them on board with each other.
One example of how Drive and Gmail don’t always work well together comes when you upload a document to Google Drive. If you want to use that same document in an email—as most people do—you have to download it, open it in your word processor, save it as a .pdf, then re-upload it. This works fine if you only need to do it once or twice; but what if you need to email out hundreds of documents?
That’s where Google Workspace comes in. A lot of people might not know it, but Google already owns a cloud storage service called Google Drive. It works much like other cloud storage services like Dropbox or OneDrive—but it’s been around much longer than both of those platforms. When you upload documents to Drive, they can be accessed from your mobile devices, Chromebooks and desktops alike. What if you could use that same storage in Gmail?
That’s exactly what Google has been working on. In May of 2021, Google announced that it would begin rolling out a new service called Google Workspace, which would allow users to seamlessly use Drive in Gmail. It works very much like Microsoft Office Online; when you attach a document to an email, it downloads as an .apk file and opens in your browser—just like any other Google Docs file.
Why Use it?
Google is synonymous with search, but it’s quickly become one of today’s leading productivity and collaboration tools. The services Google offers are so well thought out, we consider them an integral part of our daily workflow. If you haven’t already tried Google Drive or Docs (or any other service in their inventory), now is a great time to start.
As you continue to learn how to be more productive, it’s important to keep in mind that one size doesn’t fit all. For example, if you work in a business setting that requires documents with a lot of visual aids or customization, Google Docs may not provide everything you need. On the other hand, if your job requires something like Microsoft Word but allows you some flexibility in how and where you do your work, Google Docs might be just what you need.
Google is a well-established company that has been around for more than two decades. If you want to start using Google Drive or Docs, feel free to try it out. If you’re unhappy with your experience, you can always change things up in a few clicks. You have nothing to lose by trying Google’s offerings; it may make your work day easier and less stressful!
If you’re not sure where to start, try looking at a few guides. You can find tutorials online that explain how to use Google Drive and Docs or ask your friends or colleagues about their experiences with Google’s products. If you’re still interested in learning more, visit either of our blogs where we talk about productivity and collaboration tips on a regular basis.
What are the plans available?
Google workspaces provide a complete array of plans for users. There are over 20+ different options depending on what you need, and prices range from $29 a month to $99 a month. How do I get access?: You can apply through the Google partners page which is currently open for new applicants or by signing up to the waitlist. What if I want to cancel?: If you cancel your subscription before it expires, all of your data will be deleted automatically and there will be no cost charged against your account.
What can you store on there?
Google Drive is a cloud storage system from Google. It’s one of several storage solutions available to small businesses and private users, with Dropbox and Box being two popular alternatives. With Google Drive, you can store large amounts of data online and access it from any device. It also has an office suite so you can edit documents on your mobile phone or tablet like a laptop, using your finger as a mouse cursor.
Google Drive also has a file sharing service built in, so you can share files with other people. Your collaborators can make changes to your document and it will sync automatically across all devices, so you never have to worry about which device holds the latest version of your document. Collaboration is handled through an intuitive system called Google Docs that’s integrated with Drive.
Google Drive is a powerful cloud storage service that could be a very useful asset to your business. However, it’s not going to be perfect for everyone. Businesses and individuals have very different needs when it comes to data storage and sharing. You should carefully consider which option will work best for you before making any decisions.
Google Drive – Second Paragraph: Before you decide if Google Drive is right for you, here are some of its advantages and disadvantages compared with alternatives like Dropbox or Box.
How much does it cost?
An enterprise edition of Google Apps will cost you $50 per user, per year. There are a number of additional fees if you want extra services or customization on top of your basic bundle, however; those start at $2,500 and can go up to $100,000 and beyond depending on what you’re after. This isn’t exactly dirt cheap, but it’s still an incredibly competitive price point compared to other options in its category. Still not convinced?
A free version of Google Apps is also available; however, it has quite a few limitations when compared to its premium counterpart. You’ll only be able to set up 25GB of storage space, there are limits on how many emails you can send out at once (10,000), and setting up your own domains with full control over them is completely unavailable.
The good news is that all of these limitations can be overcome, but you’ll need to pay for a premium version of Google Apps. There are three plans available — Basic ($5 per user, per month), Business ($10 per user, per month), and Enterprise ($15 per user, per month) — which grant you more storage space and email limits as well as additional features like 24/7 support and enhanced security features. Still not convinced?
Google Apps also allows you to purchase credits as needed. This is a great option if you don’t want to commit to a monthly bill or set up an annual payment plan, but you’ll need to watch out for more hidden costs here. Credits can be spent on anything in Google Apps — including extra storage space, email credits, and premium features — so it can be easy to blow through your budget without really knowing it.
How do I use it in my classroom?
Google Classroom is a free, easy to use tool that can help you be more organized, efficient and effective with your student assignments. This guide will give you an overview of how Google Classroom works, as well as some strategies on how to best utilize it in your classroom.
Alternatives to Google Workspace
Unfortunately, Google Workspace was discontinued in 2018 and will not be available again. As a substitute we suggest you use Microsoft Office 365, which offers most of its features and more, at a fraction of Google’s cost. Another advantage to Office 365 is that it integrates smoothly with other popular platforms such as Dropbox, MailChimp and Evernote.
Google also offers a number of other business tools, such as Google Hangouts and Drive. It’s important to have these tools in place before deploying your next workspaces, so that your employees can communicate seamlessly. If you already have Office 365 installed on your computers, switching to Google Docs will be easier than if you don’t. However, most professionals agree that Google Docs is more intuitive and user-friendly than Microsoft Office.
While Office 365 is very similar to Google’s offering, it has a few key differences. It uses Microsoft Azure servers, and while you don’t need to know how they work in order to use Office 365, some professionals prefer Google’s infrastructure. The best thing about switching from Google to Office 365 is that you can try out all of its features for free with a single sign-on.
Options available in Google Drive include shared workspaces and remote printing capabilities.