How to Make a Project Time Tracking Template in Excel
Keeping track of time on your projects is one of the most crucial aspects of any job or profession, but it’s also one of the most tedious tasks to do manually. Luckily, there are several tools out there that can make this process easier by automating it in some way, but Excel and Google Sheets both have ways to help you manage your time in project tracking as well. Here’s how to make an Excel spreadsheet for your project management toolkit in just five easy steps!
What You Need
In order to make a project time tracking template in Excel, you will need the following: a computer with Microsoft Excel installed, data on the project you wish to track, and knowledge of how to use basic Excel features. You will also need to decide what information you want to track and how you want to format it. Once you have all of this, you are ready to begin!
On your computer, open Microsoft Excel. (You can also use Google Sheets or Open Office, but Microsoft excel is preferred for its superior features.) To begin, enter information about your project into an Info tab at the top of your document. This includes basic information such as when you will be working on it and how long you want to work on it each day/week/month.
Underneath that, create three other tabs: Task List, Data, and Result. On your Task List tab, you will record all of your tasks that need to be completed for your project. On your Data tab, you will record information on what you did each day/week/month (for example: how many hours worked on a task or how much money spent). The Result tab is where you can write up what happened at each step of your project—whether it was successful or unsuccessful and why.
The template also contains an optional Completed Task tab at the bottom, where you can add tasks that have been completed. This is useful for projects that take longer than one month or have steps that overlap. Each day, you can cross off tasks on your task list when they are completed and mark them as completed on your Completed Task tab.
Time is money, so they say. And when you’re running a project, it’s important to keep track of how much time you and your team are spending on each task. That’s where a project time tracking template comes in handy.
A project time tracking template can be used both during and after your project. It can help you keep track of how much time is being spent on tasks, so you can more easily estimate when you’ll finish, what cost overruns may happen, and so on. It’s also a useful way to review your process as you move from one phase of your project to another.
Enter Your Work Hours
Are you working on a project and need to track your hours? If so, you can use a project time tracking template in Excel. This template will help you keep track of how many hours you’ve worked on a project, as well as how much time you have left to complete the project.
To create this template, simply follow these steps
The first thing you need to do is set up your project time tracking template. Open an Excel spreadsheet, and enter columns for your name, how many hours you’ve worked on the project so far, how many hours you plan to work, and notes regarding your hours. Then enter rows for each day’s work on that project. In each row, note what tasks you worked on during that day. This will help keep track of which tasks are complete, which ones still need more work, and what items are left unfinished.
As you work on your project, enter your work hours for each day into your time tracking spreadsheet. This will help you see how many hours you’ve spent on each task and whether or not that number matches up with what you had planned. If a task isn’t taking as long as you’d thought it would, then consider whether it’s time to move on or if you should spend more time on it.
Who did what?
Assuming you have a basic understanding of Microsoft Excel, let’s get started on how to make a project time tracking template. First, open up a new workbook in Excel. Next, label Column A Project, Column B Task, Column C Start Date, Column D End Date, and Column E Duration.
Categorize work hours by project or activity
If you want to be able to see how you’re spending your time at work, it can be helpful to create a project time tracking template in Excel. This way, you can categorize your work hours by project or activity and get a better sense of where your time is going.
For example, if you want to see how much time you’ve spent working on your marketing campaign over the past month, you can create a column for Marketing. In that column, add all of your hours spent working on marketing. Then use another project time tracking template in Excel column for Not Marketing, and add all of your hours spent not working on marketing. At month’s end, you’ll have an idea of how much time is devoted specifically to each project.